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ICDL - Perform Database Functions (Access 2013)

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This module enables learners to understand some of the main concepts of databases and demonstrate the ability to use a database application.This includes creating and modifying tables, queries, forms and reports, and preparing outputs ready for distribution, as well as learning to relate tables and to retrieve and manipulate information from a database by using query and sort tools.

On completion of this module each learner will be able to:

  • Understand what a database is and how it is organised and operated
  • Create a simple database and view the database content in various modes
  • Create a table, define and modify fields and their properties; enter and edit data in a table
  • Sort and filter a table or form; create, modify and run queries to retrieve specific information from a database
  • Understand what a form is and create a form to enter, modify and delete records and data in records
  • Create routine reports and prepare outputs ready for distribution

Target Audience

This course is intended for learners with little or no knowledge of running a database application and using a database.

Assumed Skills

The learner must be able to:

  • operate a Personal Computer, use keyboard and mouse
  • read, write, speak and understand English (Work Place Literacy Level 4 – lower secondary level)

Course Content

1. Understanding Databases

Key Concepts

  • Understand what a database is.
  • Understand the difference between data and information.
  • Understand how a database is organized in terms of tables, records and fields.
  • Know some of the common uses of large-scale databases like: airline booking systems, government records, bank account records, hospital patient details.

Database Organization

  • Understand that each table in a database should contain data related to a single subject type.
  • Understand that each field in a table should contain only one element of data.
  • Understand that field content is associated with an appropriate data type like: text, number, date/time, yes/no.
  • Understand that fields have associated field properties like: field size, format, default value.
  • Understand what a primary key is.
  • Understand what an index is. Understand how it allows for faster data access.


  • Understand that the main purpose of relating tables in a database is to minimize duplication of data.
  • Understand that a relationship is built by matching a unique field in one table with a field in another table.
  • Understand the importance of maintaining the integrity of relationships between tables.


  • Know that professional databases are designed and created by database specialists.
  • Know that data entry, data maintenance and information retrieval are carried out by users.
  • Know that a database administrator provides access to specific data for appropriate users.
  • Know that the database administrator is responsible for recovery of a database after a crash or major errors.

2. Using the Application

Working with Databases

  • Open, close a database application.
  • Open, close a database.
  • Create a new database and save to a location on a drive.
  • Display, hide built-in toolbars. Restore, minimize the ribbon.
  • Use available Help functions.

Common Tasks

  • Open, save and close a table, query, form, report.
  • Switch between view modes in a table, query, form, report.
  • Delete a table, query, form, report.
  • Navigate between records in a table, query, form.
  • Sort records in a table, form, query output in ascending, descending numeric, alphabetic order.

3. Tables


  • Add, delete records in a table.
  • Add, modify, delete data in a record.


  • Create and name a table and specify fields with their data types like: text, number, date/time, yes/no.
  • Apply field property settings: field size, number format, date/time format, default value.
  • Create a validation rule for number, date/time, currency.
  • Understand consequences of changing data types, field properties in a table.
  • Set a field as a primary key.
  • Index a field (with, without duplicates allowed).
  • Add a field to an existing table.
  • Change width of columns in a table.

4. Retrieving Information

Main Operations

  • Use the search command for a specific word, number, date in a field.
  • Apply a filter to a table, form.
  • Remove the application of a filter from a table, form.


  • Understand that a query is used to extract and analyse data.
  • Create a named single table query using specific search criteria.
  • Create a named two-table query using specific search criteria.
  • Add criteria to a query using one or more of the following operators: = (Equal), <> (Not equal to), < (Less than), <= (Less than or equal to), > (Greater than), >= (Greater than or equal to).
  • Add criteria to a query using one or more of the following logical operators: AND, OR, NOT.
  • Use a wildcard in a query, * or %, ? or __.
  • Edit a query: add, modify, remove criteria.
  • Edit a query: add, remove, move, hide, unhide fields.
  •  Run a query.

5. Objects


  • Understand that a form is used to display and maintain records.
  • Create and name a form.
  • Use a form to insert new records.
  • Use a form to delete records.
  • Use a form to add, modify, delete data in a record.
  • Add, modify text in headers, footers in a form.

6. Outputs

Reports, Data Export

  • Understand that a report is used to print selected information from a table or query.
  • Create and name a report based on a table, query.
  • Change arrangement of data fields and headings within a report layout.
  • Present specific fields in a grouped report by sum, minimum, maximum, average, count, at appropriate break points.
  • Add, modify text in headers, footers in a report.
  • Export a table, query output in spreadsheet, text (.txt, .csv), XML format to a location on a drive.


  • Change the orientation (portrait, landscape) of a table, form, query output, report. Change paper size.
  • Print a page, selected record(s), complete table.
  • Print all records using form layout, specific pages using form layout.
  • Print the result of a query.
  • Print specific page(s) in a report, print complete report.


Full Fee GST Nett Fee after Funding (Incl. GST)

MCES: Singaporean age 40 and above

Normal: Singaporean/PR age 21 and above


SME: Singapore registered companies with

(i) at least 30% local sharing AND

(ii) group annual sales less than or equal to $100 million OR group employment size less than or equal to 200 people

Course Duration
Course Reference Number
Funding Validity Period
01 Jan 2019 To 03 Dec 2020
Mode of Training