On completion of this unit, the learner will have the knowledge and application skills in using a word processing application. The skills include understanding using word processing applications for daily letters and documents; and using available features for enhancing document content.

• Work with documents and save them in different file formats
• Choose built-in options such as the Help function to enhance productivity
• Create and edit small-sized word processing documents that will be ready to share and distribute
• Apply different formats to documents to enhance them before distribution and recognise good practice in choosing the appropriate formatting options
• Insert tables, images and drawn objects into documents
• Prepare documents for mail merge operations
• Adjust document page settings and check and correct spelling before finally printing documents

Training Delivery Methodology

The training delivery approaches used in this unit include the following:

• Mini lectures to succinctly explain the concepts and theories supporting the module.
• Demonstrations on how to utilise the various features in a word processing application.
• Individual exercises for practical activities.

Assumed Skills And Knowledge

• Be able to operate a personal desktop computer.
• Be able to listen and speak English at a proficiency level equivalent to the Employability Skills Workforce Skills Qualifications (“ES WSQ”) Workplace Literacy (“WPL”) level 4.
• Be able to read and write English at a proficiency level equivalent to ES WSQ WPL level 4.
• Be able to manipulate numbers at a proficiency level equivalent to ES WSQ Workplace Numeracy (“WPN”) level 4.

Course Outline

Overview & Introduction Of Module

Getting Started

• Start and Exit Word
• Start Screen
• Create a new document from default template or Installed templates
• Save a Document
• Open and Close an Existing Document
• Switch Between Open Documents
• Word Screen and Using File Tab and Ribbon
• View a Document
• Show/Hide Non-Printable Characters
• Zoom
• Changing Word Options
• Getting Help

Creating A Document

• Entering and Deleting Text
• Text Selection Techniques
• Create and Merge Paragraphs
• Use Undo/Redo Command
• Insert Symbols
• Using Page Breaks
• Copy and Move Text
• Find and Replace Text
• Inserting and Deleting soft carriage returns

Formatting Text

• Text Formatting
• Using the Ribbon
• Using the Font dialogue box
• Apply Character and Paragraph Styles

Formatting Paragraph

• Good practices in formatting a word document
• Change Paragraph Alignment
• Indent Paragraph
• Change Line Spacing
• Change Paragraph Spacing
• Add Borders and Shading
• Bullets and Numbering
• Using Format Painter
• Auto Hyphenation
• Use and Set Tabs

Tables

• Create a Table and select cells
• Enter Data in Table
• Modify Table Structure
• To insert a column or row into the table
• To delete a column or row in a table
• Format a Table
• To change the alignment and size of a cell or a range of cells
• To merge cells in a table
• To split cells in a table
• To add borders to a table
• To use Table AutoFormat

Using Graphic Objects

• Insert Clip Art
• Insert Picture
• Insert Chart
• Format Chart

Manipulate Image

• Move/copy an image
• Re-size an image
• Delete an image

Mail Merge

• Creating the Main Document
• Creating a Data Source
• Open a Data Source
• Writing the Document and insert fields
• Finish and Merging

Finishing A Document

• Create a header or footer
• Insert Automatic Page Numbering
• Finishing a Document
• Check Spelling and Grammar

Page Setup Options

• Modify Page Margin
• Page Orientation
• Paper Size

Printing

• Preview a Document
• Use Basic Print Options
• Print a Document